WORKGROUP COMMUNICATIONS

Workgroup communications now span different time zones, companies, and various levels of supplier and contractor relationships. A new risk profile is created every time someone hits "send" on another email.

As the daily headlines on cyber security breaches show, too many confidential emails and documents containing vital intellectual property are deliberately hacked, or simply found in taxicabs, hotel computers, washrooms or lost smartphones.

"We looked hard for a solution to address the broader unsecured email conversations that inevitably occur among our workgroups, and that's why we chose Evizone.

Greg Johnson, Chief Operating Officer, MedGenesis Therapeutix Inc.

WHAT WORKGROUP CONTROL MEANS FOR EVIZONE USERS

Copy protection is mandatory to providing control of workgroup communications. Here's what Evizone control means to workgroup members:

In 10 minutes or less – or about as long as it takes to send yet another unsecured email – a new Evizone user can form a workgroup for the secure exchange of files and copy-protected email messages.
An Evizone Topic brings together a workgroup focused on a particular theme. At any time, any Evizone user can withdraw access to a message or document they've posted to the workgroup. They can even provide different access to different Topic members.
Access history informs Evizone users who have read their message or document, when they read it, and how many times.
When a message is withdrawn from view, Evizone users will know which, if any, members of the workgroup have read a given message.

WHAT WORKGROUP CONTROL MEANS FOR EVIZONE ORGANIZATIONS

For organizations, control has a different meaning. Even when cyber-hacking is not a factor, it's startling how many employees and trusted partners make copies of, or accidentally leave behind sensitive information.

Perhaps the worst kept secret about various document encryption products or browser-based solutions is the ease of making unauthorized copies. Evizone's EviGuard™ secure client halts these security vulnerabilities for your organization.

EVIZONE FULLY SUPPORTS POLICY-BASED LIFECYCLE MANAGEMENT

Then Evizone fully supports policy-based life cycle management of workgroup communications. All Evizone secure messages and documents can be easily managed in accordance with organizational retention policies.

No 1,000-page policy documents or new and complicated workflow behaviour is required. Instead of imposing new work in the name of getting work done, Evizone behaves the way workgroups naturally function.

In 2013, Evizone is also introducing archive and compliance tools to help organizations that are automatic, searchable and legally compliant – all working within the strongest commercially available system to safeguard your communications now.

Try Evizone today.