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How secure is your data room?


A recent article in Bloomberg informs us that at least 760 US companies had their corporate information compromised by China-based hackers. If this happened to your company, would you know?

What would the impact to your business be? A former FBI agent sets the loss to American companies at $500 billion in the last year alone! Could corporate espionage be a major threat to your business?

Is confidential information leaking out?

Has information breached the circle of Need to Know?
How did the word get out?
Have important communications been forwarded without your knowledge or consent?

When you hit Send, are you losing control?



Is your email as secure as your documents?

Does the ongoing email conversation about the documentation have the same security and protection as documentation itself?
What would a hacked or stolen computer reveal?
Would you know if you were hacked?


Are your competitors getting help snooping?

Industrial espionage and IP theft can endanger your business. Competitors can receive assistance from insiders, hired guns and even governments.
Is your hard drive getting scanned when you go through customs? Are your emails passing through a competitor’s jurisdiction? Who has access to your confidential communications?



Are you in control?

When IP, business plans, trade secrets and other confidential information is shared, are you taking the necessary steps to ensure that access is truly on a need to know basis.
Can those with a need to know save, copy, forward or print without your knowledge or consent?


Still waiting for the expert?

Can you set up a secure workgroup in the time it takes to compose a short email? Or, does this achieve project status within your organization? How long does this take?



Another file not make it through?

Was it the file size? Or, was it the file type this time?

It can be frustrating when an email which took 10 minutes to send, comes back some time later; letting you know the recipient still does not have the file you sent them.



Learn more:

Download: Evizone - Moving Beyond the Data Room

Attend a webinar: Using Evizone to Create a Data Room

Request a call from Evizone

Evizone offers the Best Security and Control for your Data Room and more!
  • Evizone copy and print protection puts you in control
  • Messages and documents are only stored within Evizone servers
  • Full life cycle management for all communications
  • Access history is automatically provided
  • Withdraw messages and documents from view at any time!

Secure | Controlled | Complete

Get started today! - Sign up for free Evizone service!

Evizone and Data rooms- Frequently Asked Questions

  1. Can Evizone protect intellectual property?
  2. How does Evizone help the enterprise protect trade secrets?
  3. Can Evizone help secure documents I want to maintain control of?
  4. How is Evizone different from data room services?

Q. Can Evizone protect intellectual property?

A. Yes. Evizone's patent-pending copy and print protection makes it ideal for the protection of intellectual property and other confidential data which must be both shared and protected. Many data rooms are limited to documents. Securing the documentation without securing the email conversation pertaining to the documentation creates a security gap. Evizone protects message threads as well. With Evizone's view-only messages and documents, recipients cannot save, copy, forward or print. Further, sender's can withdraw permission to view at any time from any recipient. In addition to this anytime withdrawal, documents can have a user defined view-only period. Finally, the sender is provided a complete access history for all of their communications; showing who read what and when.

Evizone puts you, the sender, in control of your messages and documents.

Q. How does Evizone help the enterprise protect trade secrets?

A. There are a few ways which Evizone effectively helps the enterprise protect trade secrets.

First, Evizone is a complete communications service, not only protecting documents through the service's view-only document capabilities, but also protecting the messages/discussions which occur hand-in-hand with the documents. Further, Evizone provides a secure file transfer facility; complete with access history. In a single service, Evizone meets all of your communication needs with an unprecedented level of security.

Second, each Evizone customer can define security policies which are automatically enforced. This ensures that the policies pertaining to the life cycle management of communications such as minimum and maximum retention periods apply to all users. This eliminates the need for easily forgotten or bypassed manual processes and requires no action on the part of users.

Third, the access history/audit trail automatically records who read what and when.

Q. Can Evizone help secure documents I want to maintain control of?

A.Yes! Evizone can secure documents by a built in read-only document viewer that has the same copy and print protection that your other secure communications have. Your private documents will be safe, and you can rest easy knowing that the only people who will be reading them are the people you send them to.

Q. How is Evizone different from data room services?

A. A good source for learning more about this is the document Evizone - Moving Beyond the Data Room. The quick answer would be as follows.

  1. Evizone secures messages, documents and file transfers. Most data rooms focus on documents only.
  2. Evizone has far stronger encryption and copy and print protection. Getting screen grabs from data rooms; not so hard. From Evizone, not so easy.
  3. Evizone is user driven. In the time it takes to compose a short email, any Evizone user can create a data room. Oversight for this data room is built in, but Evizone makes it simple for users to post and control access to their own messages and documents. Most data rooms are IT or expert managed. This tends to make users avoid using the data room (not good!) and reduces the number of situations where secure workgroup communications and collaboration is used (also not good!).
  4. Evizone automatically enforces corporate life cycle policies such as minimum and maximum retention periods. This is beyond the scope of most data rooms; where an open and closed approach is used. This works for the typical data room as it is secondary location for information that is stored elsewhere; usually in multiple locations. Evizone stores messages, documents and file transfers as a single secured record set and then provides strong workgroup access controls into this secure service. Since we secure much more, we need to provide communications management that goes beyond the conventional data room.
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