Evizone for business executives and directors

Have you sent sensitive emails or documents in error?

Has a colleague left a sensitive document on the printer?

Would a lost or stolen notebook computer violate your regulatory obligations?

How much time do you spend searching and organizing your email and documents?

Does your company have a document retention policy? Could you enforce it?

As a business executive or director, you have regular access to confidential business critical information. The success of your company and its shareholders can be adversely affected if this confidentiality is breached. On a daily basis, your business colleagues trust that you will protect the confidential information exchanged in messages and documents. However, the use of conventional email with document attachments introduces the possibility that their trust in you will be compromised in ways beyond your direct control. For business executives and directors, Evizone provides a managed and secure communications service; providing you with complete control over your communications.

 Managed and secure communications

Effective managed and secure communications is built upon three components:

1. Managed Communication
• Topics organize related messages and documents into uniform master sets.
• Topics secure access to only those who require it.
• Accessibility and retention policy can be set for any business topic.
2. Secure Communication
• No messages or documents are stored on your computer or any recipient's computer.
• A single, organized master set of messages and documents organized by topic.
• Messages and documents cannot be copied, saved, forwarded or printed.
• Complete 100% recall of documents and messages at any point in time.
3. A Managed Life Cycle Policy for Communications
• Evizone allows you to set a publication date, an accessibility/visibility period and a retention period based upon individual business topics.
• Policy is automatically enforced; eliminating the need for the manual storing, moving and deleting of messages and documents.
• Individual messages and documents as well as business topics can be removed from view at any time.

 Benefits for executives and directors

• Ensure compliance with your document retention policy. Using Evizone automatically implements and enforces a document retention policy.
• Maintain an accurate and clear record of all communication and document access.
• Complete control over the dispersal of documents and messages.
• Create secure online document rooms.
• Secure material non-public information, business critical information and intellectual property.
• Eliminate the risk that sensitive documents or messages will be copied, forwarded or printed.
• Significantly reduce legal and regulatory risk through proper management of communications, documents and records; no more nasty 'surprises' in legal discovery.
• Enable confidential board communications with complete confidence.
• Eliminate the risk from lost or stolen notebook computers.
• Eliminate the risk that business critical information can leave the company in system backups, on USB thumb drives, file written to CD or DVD, etc...

 Maintain confidentiality

Comply with your fiduciary responsibility to manage risk by protecting business critical information through the state of the art, encrypted communications service that Evizone provides.